Administrative Assistant, Broadway House Women’s Shelter

Full Time

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive.  We take a comprehensive approach by offering more than 160 integrated programs in:  Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 65,000 individuals and families each year at our 90 locations, including 10,000 youth.  CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

The Broadway House Shelter: CAMBA’s shelter in Bushwick serves 165 women, 37 of whom are mentally ill and chemically addicted. The Broadway House, funded by the New York City Dept. of Homeless services, provides temporary emergency housing in a safe, supportive environment with programs designed to enable the women to improve their skill at securing long-term permanent housing and becoming self-sufficient. The ultimate goal is to help them move to program shelters or permanent housing and establish linkages with housing options in the community.

Position: Administrative Assistant

Reports To: Program Manager

Location: 1245 Broadway, Brooklyn, NY 11221

What The Administrative Assistant Does:

  • Provide administrative and clerical support to ensure the smooth operations of all departments.
  • Answer and screen incoming telephone calls.
  • Direct callers and general voicemail messages to the appropriate personnel
  • Assist non-clerical staff with clerical work (i.e., data collection and data verification)
  • Assist in coordination of lease-up activities.
  • Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
  • Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
  • Record, type and distribute minutes of meetings.
  • Monitor, troubleshoot, and track all office equipment maintenance issues.
  • Order, receive, track, store and distribute office supplies.
  • Deliver all employee time sheets to the Payroll department.
  • Coordinate and assign staff mail boxes as needed.
  • Conduct mail pick ups and/or deliveries.
  • May coordinate, plan and participate in special events.

Minimum Education/Experience Required:

  • High school diploma or G.E.D. and/or equivalent experience.

Other Requirements:

  • Proficient experience using Microsoft Office software and knowledge of databases.
  • Ability to type 45 words per minute.

 

CAMBA is a City contractor that provides services where employees can be expected to physically interact with members of the public. All CAMBA staff are subject to the City’s October 21, 2021 COVID-19 Vaccine Mandate, whether they have direct involvement with members of the public, or they support others who have direct involvement.

All new hires must provide proof of vaccination against the COVID-19 virus, unless they have been granted a reasonable accommodation for religious or medical reasons. If you are offered employment at CAMBA, this requirement must be met by your date of hire, unless a reasonable accommodation is received and approved by CAMBA.