Administrative Assistant, Cure Violence Program

Full Time

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive.  We take a comprehensive approach by offering more than 160 integrated programs in:  Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 65,000 individuals and families each year at our 90 locations, including 10,000 youth.  CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

CAMBA’s Cure Violence Program works with 16 – 24 year old at risk youths who are or may have potentially been involved in street violence, community residents, businesses and community-based organizations to implement Cure Violence: The Campaign to Stop the Shooting.  Cure Violence is a public health strategy to reduce and prevent shootings and killings.  This program will focus on a defined area identified as a “hot spot” in Brownsville, Brooklyn for shooting violence within the 73rd Precinct. The program works to prevent gun violence by: 1) mediating conflicts that may end in gun violence, 2) changing the thinking of individuals who are most at risk of being victims or perpetrators of violence, and 3) working closely with a broad coalition of local partners to promote a visible community-wide message that shooting is unacceptable behavior.

Position: Administrative Assistant

Reports To: Assistant Program Manager

Location: 1667 Pitkin Avenue, Brooklyn, NY 11212

What The Administrative Assistant Does:

  • Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
  • Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
  • Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
  • Copy, collate and file correspondence and various documents weekly.
  • Organize and maintain daily attendance in the form of sign in sheets, data logs or remote session reports.
  • Assist with completion of programmatic reports and provide assistance for special projects.
  • Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
  • Record, type and distribute minutes of meetings.
  • Enter data into automated management information system.
  • Ensure all agency forms, staff directory, and profiles are updated weekly.
  • Ensure that fax and copy machines are in working condition.
  • Monitor, troubleshoot, and track all office equipment maintenance issues.
  • Schedule all office equipment repairs and servicing as needed.
  • Prepare, submit and track all MIS requests for assistance.
  • Post, monitor and secure information on all employee and/or client bulletin boards.
  • Collect and track employee time and attendance/vacation/comp-time and record into log.
  • Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
  • Order, receive, track, store and distribute office supplies.
  • Assist with the audit of all employees time and attendance data.
  • Deliver all employee time sheets to the Payroll department.
  • Coordinate and assign staff mail boxes as needed.
  • Conduct mail pick ups and/or deliveries.
  • May develop appropriate marketing material and marketing/outreach strategies for the program.
  • May network both within and outside CAMBA to expand client recruitment and opportunities for client success.
  • May conduct initial intake or assessment of clients and clients’ families and periodic reassessments.
  • May have direct client service/program responsibilities in addition to the above.
  • May coordinate, plan and participate in special events.
  • May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM).
  • Tasks may be modified, expanded and/or assigned over time.

 

Minimum Education/Experience Required:

  • High school diploma or G.E.D. and/or equivalent experience.

Other Requirements:

  • Subject to a criminal background check and random drug testing.
  • Must have understanding of, sensitivity and commitment to working with families of youth that have experienced gun related trauma.
  • Proficient experience using Microsoft Office software and knowledge of databases.
  • Excellent communication and organization skills
  • Ability to type 45 words per minute.

Compensation: $19.78 hourly
Status: Full-time (35 hours per week)
Benefits
: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is a City contractor that provides services where employees can be expected to physically interact with members of the public. All CAMBA staff are subject to the City’s October 21, 2021 COVID-19 Vaccine Mandate, whether they have direct involvement with members of the public, or they support others who have direct involvement.

All new hires must provide proof of vaccination against the COVID-19 virus, unless they have been granted a reasonable accommodation for religious or medical reasons. If you are offered employment at CAMBA, this requirement must be met by your date of hire, unless a reasonable accommodation is received and approved by CAMBA.