Administrative Assistant, Park Slope Women’s Shelter

Full Time

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive.  We take a comprehensive approach by offering more than 160 integrated programs in:  Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 65,000 individuals and families each year at our 90 locations, including 10,000 youth.  CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Park Slope Shelter for Women:  CAMBA is funded by the NYC Department of Homeless Services to run a homeless shelter for 70 MICA (mentally ill chemical abusing) women at the Park Slope Armory in Brooklyn. CAMBA operates the shelter as a supportive, structured and therapeutic facility that provides temporary housing, nutritious meals and comprehensive services and assistance to enable mentally-ill and often substance-abusing women to stabilize their condition and make progress toward a goal of moving to permanent and/or supported housing.

Position: Administrative Assistant

Reports To: Assistant Program Manager

Location: 1402 Eighth Avenue, Brooklyn, NY 11215

What the Administrative Assistant Does:

  • Provide administrative and clerical support to ensure the smooth operations of shelter social services and other departments.
  • Provide coverage/back-up for Receptionist (i.e., answer and screen incoming calls), (3) direct callers and general voicemail messages to the appropriate personnel; and (4) assist non-clerical staff with clerical work (i.e., data collection and data verification).
  • Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
  • Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
  • Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
  • Copy, collate and file correspondence and various documents weekly.
  • Organize and maintain filing system(s).
  • Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
  • Record, type and distribute minutes of meetings.

Minimum Education/Experience Required:

  • High school diploma or G.E.D. and/or equivalent experience.

Other Requirements:

  • Proficient experience using Microsoft Office software and knowledge of databases.
  • Ability to type 45 words per minute.

 

CAMBA is a City contractor that provides services where employees can be expected to physically interact with members of the public. All CAMBA staff are subject to the City’s October 21, 2021 COVID-19 Vaccine Mandate, whether they have direct involvement with members of the public, or they support others who have direct involvement.

All new hires must provide proof of vaccination against the COVID-19 virus, unless they have been granted a reasonable accommodation for religious or medical reasons. If you are offered employment at CAMBA, this requirement must be met by your date of hire, unless a reasonable accommodation is received and approved by CAMBA.