Onboarding Supervisor, Human Resources

Full Time

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City. CAMBA serves more than 65,000 individuals and families each year, citywide, including almost 13,000 youth. Our 180+ programs in over 100 locations improve the lives of a diverse cross section of New Yorkers. From homelessness prevention in Staten Island to supportive housing in the Bronx; from employment training in Manhattan to after school programs and college access in Brooklyn; from family shelter and support in Queens to increasing affordable housing across the city, CAMBA provides holistic services to help struggling New Yorkers stabilize their lives and become self-sufficient.

CAMBA’s Human Resources (HR) Department manages all aspects of human resources such as employee benefits, compensation, talent acquisition, talent management, employee engagement, performance management and training and development

Position: Onboarding Supervisor

Reports To: Bold Reports To

Location: 1720 Church Avenue, Brooklyn 11226

What the Onboarding Supervisor does:

  1. Supervise the Pre-Employment Onboarding
  • In support and guidance of the DTM, the HROS will supervise a team of HR Onboarding Coordinators.
  • Lead activities and operations performed in pre-employment onboarding, candidate qualifications and background check processes, to ensure adherence to governing citywide and agency-wide rules and regulations, to fulfill its responsibility and role in the final stage of the recruitment and onboarding processes.
  • Ensure compliance with all required clearances per regulatory requirements – including but not limited to fingerprints, SCR, DOH, DOE, DCJS, OMH, OCA, Exclusion List Vendor, LENS DMV, TB screening, health assessment, employment & education verifications, references, etc.
  • Maintain applicable tracker/onboarding system current with real-time submission date and clearance dates for all background screenings.
  • Communicate with DTM if candidate is not meeting deadlines, non-responsive, or any candidate requests (such as start date changes).
  • Ensure that the onboarding procedures are followed appropriately (e.g., hiring manager, IT and Payroll) to ensure new employees are set-up with the necessary resources, scheduled for new hire orientation.
  • Work with DTM as necessary in relation to candidates with findings in their criminal background, fingerprints results, falsification of documentation, reference results, etc…
  1. Post-Employment Onboarding
  • Ensure the onboarding team have processed all new hires and ready to be set to active in the HRIS system, and new hire e-files.
  • Review the corresponding electronic new hire files, and audit for compliance.
  • Ensure the issuance of CAMBA ID & I-9 verification is completed and compliant.
  1. New Hire Orientation (NHO)
  • Work with the DTM to coordinate schedules, locations, agenda, presentations, communicating to facilitators as needed, etc.
  • Create & send welcome templates announcing list of new hires.
  • Fill-in for DTM or other facilitators as needed during NHO.
  • Support the DTM and ensure all Power Point presentations are updated as needed, and work flexible hours during NHO day.
  • Ensure appropriate departments (i.e. IT) are aware of new hires critical resource needs before reporting to their work-site.
  1. Compliance
  • Support the compliance of NHO trainings, ensure they are entered in the applicable tracker or HRIS system.
  • Audit and review employee files as needed.
  • Maintain and manage compliance of I-9 & E-Verify.
  • Ensure compliance of notifications received from any clearances or regulatory agencies that impact the employee’s status.
  • Participate with review and preparation of employee files for various internal and external audits to ensure compliance.
  1. Other Activities
  • Ensure timely submission of invoices related to Onboarding.
  • Supervise HROC team by providing feedback, coaching opportunities, and accountability.
  • Implement & make recommendations as necessary.
  • Performs other duties as requested.

Minimum Education/Experience Required:

  • Associates Degree or Higher.
  • Three (3) years of similar or relevant experience in a mid-sized (500+ employees) organization, including managing teams.
  • Excellent written & verbal communication, and interpersonal skills.
  • Proficiency in Outlook, Word, and Excel.
  • Strong Computer literacy in other Microsoft Office Suite products.
  • Experience with Human Resources Information Systems & Applicant Tracking System.
  • Ability to balance shifting priorities and keep track of multiple tasks and deadlines.

Other Requirements:

  • Bachelor’s degree preferred
  • Experience working in a non-for profit environment with multiple funding sources.
  • Two years of direct experience supervising a team in a mid-sized (500+ employees) organization.

Compensation: $62,500-$65,000  annually
When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization. 

Status: Full-time (35 hours per week)
: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

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